Downloading Entries & Reports

You can download, email, or delete entries from the Entry Manager.

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Downloading, Emailing, or Printing a Single Entry

To download, email, or print a single entry in legacy Wufoo:

  1. Log in and go to Forms.
  2. To the right of the form, click Entries.
  3. Choose All entries.
  4. At the bottom of the page, find the entry in the datagrid and select it.
  5. In the upper-right corner of the entry, click the Print button or Email button. When choosing print options, you can choose to save the file as a PDF. When emailing, separate email addresses with a comma or semicolon.

Comments aren't included in exports.

Managing Entries in the New Experience

NEW EXPERIENCE: Wufoo's getting a new look and fresh features. Try it out!

If you're using the new Wufoo experience, follow these steps to download, email, or print a single entry.

Download an Entry

To download an entry as a .csv file:

  1. Log in and go to Forms.
  2. To the right of the form, click the l View Entries icon
  3. Click the ID of the entry you want to download.
  4. Click the¡ Download Entry icon at the top of the entry.

You can also download one or more entries directly from the Entry Manager. Check the boxes next to the entries you want to download and click the ¡ Download Entries icon at the bottom of the page. If you select multiple entries, they'll be downloaded to the same file.

Email an Entry

To email an entry to someone:

  1. Log in and go to Forms.
  2. To the right of the form, click the l View Entries icon .
  3. Click the ID of the entry you want to share.
  4. Click the M Email Entry icon at the top of the entry.
  5. Enter the email addresses of the people you want to email.
  6. Click Email.

You can also email one or more entries directly from the Entry Manager. Check the boxes next to the entries you want to email and click the M Email Entries icon at the bottom of the page. When you email multiple entries, recipients get a separate email for each entry you share with them.

Print an Entry

To print an entry:

  1. Log in and go to Forms.
  2. To the right of the form, click the l View Entries icon .
  3. Click the ID of the entry you want to print.
  4. Click the / Print Entry icon at the top of the entry.
TIP! To find specific entries, you can filter entries before downloading, emailing, or printing.

 

Downloading Entries in Bulk

To download all entries in legacy Wufoo:

  1. Log in and go to Forms.
  2. To the right of the form, click Entries.
  3. Choose All entries.
  4. At the top of the datagrid, click BULK ACTIONS.
  5. In the right of the datagrid, click Export.
  6. Choose an export format: Excel (.xls), Tab Delimited (.txt), or Comma Delimited (.csv). The .xls spreadsheet works best for Microsoft Excel 2003 and later. If you have an earlier version of Excel, or use another spreadsheet software like Pages or Google Sheets, we recommend exporting the .csv format.

Downloading All Entries in the New Experience

NEW EXPERIENCE: Wufoo's getting a new look and fresh features. Try it out!

If you're using the new Wufoo experience, follow these steps to download all entries.

To download all entries as a .csv file:

  1. Log in and go to Forms.
  2. To the right of the form, click the l View Entries icon.
  3. Check the box in the top left corner of the table to select all entries.
  4. Click the ¡ Download Entries icon at the bottom of the page.

 

Exporting Reports

To download report data:

  1. View the report.
  2. In the upper-right corner of the report, click Export Data.
  3. Choose an export format: Excel (.xls), Tab Delimited (.txt), or Comma Delimited (.csv). The .xls spreadsheet works best for Microsoft Excel 2003 and later because it's XML based. If you have an earlier version of Excel, or use another spreadsheet software like Pages or Google Sheets, we recommend exporting the .csv format.
TIP! To add the Export Data button on your report, go to your Report Settings. To control the data people can export, edit your datagrid widget settings by turning off (unchecking) the Allow User to View Columns Not Checked setting and uncheck any field that should not be seen or exported.

 

Downloading File Uploads

To download a file upload, open an entry and click the link for the file.

When you export entries in bulk, file uploads aren't automatically downloaded—but there are links to the files included in the spreadsheet so you can download them one by one.

Exporting Data Using Integrations or API

You can export data from your Wufoo account into another site using one of our integrations. You can also use our API.

 

Troubleshooting Exports

Why don't the fields in the datagrid in my report match the export?

This depends on your datagrid widget settings, specifically whether you have Allow User to View Columns Not Checked turned off or on.

To control the data people can export, turn off (uncheck) the Allow User to View Columns Not Checked setting and uncheck any field that should not be seen or exported.

To hide data in the report by default, but allow people to expand the fields shown in report or export all data, turn on (check) the Allow User to View Columns Not Checked setting.

Why can't I print my report?

At this time, due to technical limitations on our end, you can't really print a report from your browser or save it as nice-looking PDF—the Datagrid widget won't display in full and Graph widgets are not included. We're sorry for the inconvenience! You'll need to export your data as outlined above and use Excel, Google Sheets, or another software to make a printable report. Or you can take screenshots of your report.

You can download individual entries or download entries in bulk from the Entry Manager. You can also export data from reports.

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